COMPLAINTS AND APPEALS POLICY

PURPOSE

Skills Training College is committed to providing quality training and assessment in accordance with the Standards for Registered Training Organisations (RTOs) 2015 and the National Code of Practice for Providers of Education and Training to Overseas Students 2018. This policy provides the framework and general principles for complaints and appeals of Skills Training College.

This policy is based on providing and maintaining training services that are fair and reasonable and afford a forum where issues or inadequacies can be resolved. The Skills Training College process provides adequate opportunity for complaints and appeals to be forwarded to Skills Training College management for resolution in a timely, confidential and sensitive manner. Skills Training College will ensure that the principles of natural justice and procedural fairness will be adhered to throughout the hearing of all complaints and appeals.

The object of this policy is to ensure that Skills Training College staff act in a professional manner at all times. This policy provides clients with a clear process to register a complaint. It ensures all parties involved are kept informed of the resulting actions and outcomes.

SCOPE

Skills Training College acknowledges the student’s right to lodge a complaint or appeal when they are dissatisfied with the training and/or assessment services and experiences that they have been provided by Skills Training College or by a third-party provider (if applicable).

Skills Training College ensures that clients have access to a fair and equitable process for expressing complaints and appeals, and that Skills Training College will manage the complaint by implementing principles of natural justice and procedural fairness.

With this Skills Training College ensures that:

  1. It has a procedure for collecting and managing complaints and appeals in a constructive, timely, confidential and sensitive manner.
  2. These procedures are communicated to all staff, contractors, third party partners and students.
  3. Each complaint and appeal and its outcome are recorded in writing.
  4. Complainants and appellants are given written statements or communication of the appeal or complaints handling outcomes, including decision and reason for the decision.
  5. Outcomes of complaints and appeals are utilised to review to review current practices which may potentially lead to continuous improvement initiatives in order to mitigate the likelihood of the complaints and appeals.

POLICY PRINCIPLES

Complaints and Appeals Policy

  1. Details concerning the scope of Skills Training College Complaints and Appeals Policy are to be clearly displayed throughout the Skills Training College and contained within the Student Handbook, Staff Handbook and Website.
  2. Complaints and appeals are treated seriously and dealt promptly, impartially, sensitively and in confidence.
  3. Complaints and Appeals will be resolved on an individual case basis and as the needs arise.
  4. All Skills Training College students have the right to express a concern or problem and/or lodge a formal complaint, at minimal or no cost to the student, if they are dissatisfied with the training and assessment services they have been provided, including through a third party (if applicable) or the behavioural conduct of another learner or Skills Training College.
  5. Skills Training College supports the right of a student to lodge an appeal, at minimal or no cost to the student, against any assessment decision and will not impair that right in any way. Skills Training College will do everything possible to address the appeal in an unbiased and professional manner.
  6. The Skills Training College allows all parties involved, where desired, to be accompanied and assisted by a support person at any relevant meetings.
  7. In the event that a student lodges a complaint or appeal, the student’s enrolment will be retained by the Skills Training College for as long as the complaints and appeals process is ongoing and unless otherwise invalidated by the result of the complaints and appeals process.
  8. The handling of a complaint or appeal is to commence within 10 working days of the lodgement of the complaint or appeal and all reasonable measures are taken to finalise the process as soon as practicable.
  9. All complaints and appeals are acknowledged in writing and finalised as soon as practicable. Skills Training College will aim to complete the complaints process as quickly as possible and within a total of 30 calendar days. Skills Training College will keep the learner informed of the progress of the complaint throughout the process by phone communication, email correspondence or face-to-face meeting.
  10. If the complaint will take in excess of 60 calendar days to finalise, Skills Training College will inform the complainant in writing providing the reasons why more than 60 calendar days are required.
  11. The Skills Training College will inform the student of the decision resulting from the lodged complaint or appeal. Where the result of the complaints and appeals process, may be internal or external, arrives in a decision in favour of the student the Skills Training College will promptly implement any and all corrective actions and preventive measures required.
  12. In the event that a student is dissatisfied with the result or conduct of the complaint handling or appeals process of the Skills Training College, student is advised within 10 working days of concluding the internal review of the complaint of their right to an external complaints and appeals process to be conducted by an independent person or body completely separate from the Skills Training College.
  13. Where a student exercises their right to access an external complaints and appeals process, the Skills Training College ensures that arrangements are in place for an independent and external person or body, completely separate from Skills Training College, to hear and review the complaints or appeals of the student. Where applicable, the Skills Training College may also refer the student to an existing body appropriate for the nature of the complaint or appeal.
  14. In the event of a suspension or a cancellation of a student’s training and/or refusal of transfer to another provider request, he/she will be given 20 working days to initiate an internal complaints and appeals. The suspension or cancellation or refusal of transfer will not be official until either the 20 working-day period has run its course, or the appeals process yielded a result that does not favour the student, or the student withdrew or choose to not go through the complaints and appeals process.
  15. The suspension or cancellation of the overseas student’s enrolment will not take effect until the internal appeals process is completed, unless the overseas student’s health or wellbeing, or the wellbeing of others, is likely to be at risk.
  16. Overseas students will be reminded of their right to an external appeals process, should the internal appeal yield an outcome that does not favour them. An external appeal is part of the general appeals process, so if an overseas student decides to pursue an external appeal, any cancellation or suspension of his training will not yet be official until the external appeal process has been concluded.
  17. If the conclusion of an appeal, whether internal or external, favours a student, the final recommendations of the appeal process will be immediately acted upon.
  18. All complaints will be recorded in the Skills Training College Complaints and Appeals Register and on PRISMS. These records including the outcomes will be secured and maintained by Skills Training College.
  19. No Skills Training College shall disclose information to any person without the permission of the Compliance M